Thursday, 18 September 2014

Personal Secretary I Jobs Vacancy in Tanzania at Arusha International Conference Centre

Job Title: Personal Secretary I (One Post)

Employer: Arusha International Conference Centre (AICC)

Duty Station: Arusha, Tanzania

Application Deadline: 30th Sept 2014

Duties and Responsibilities:

Ensuring proper office housekeeping
Handling all matters that require highest degree of secrecy
Typing and word-processing various documents and electronic information
Communicating and providing information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups
Interpreting instructions and issues arising, and then implementing actions according to administrative policies and procedures
Receiving and answering fax/telephone calls/intercoms, giving information to callers and circulating information to appropriate officers.
Filing minutes, correspondence and other documents and maintaining files in secure custody places using laid down office procedures
Handling visitors; ascertain the nature of their business and relay information to the executive concerned.
Handling a diary of appointments, meetings, occasions, official travelling and other scheduled activities for the executives and inform/remind them before and on due date.
Preparing and facilitating departmental and other meetings; and process records of the proceedings.
Attend routine hotel and travel arrangements of the executives
Keep files, sensitive documents and other material in secured or confidential place.
Convey messages and instructions from executive to subordinates
Prepares list of office equipment and submit to the relevant offices

Qualification and Experience:

Holder of Ordinary Diploma in Secretarial Services with certificate in
Management Development Program for Executive Assistants Level I & 1\ from recognized college/institution; with at least three years work experience in a similar position in a reputable organizational institution.

Remuneration:

An attractive package commensurate with the qualifications and relevant experience will be availed to the successful candidate.

How to Apply:

The Letter of application, curriculum vitae, copies of relevant certificates, testimonials, names and email addresses of three referees should be sent through the below mentioned address, so as to be received not later than Tuesday, 30th ,September, 2014
Managing Director
Arusha International Conference Centre
P.O, Box 3081, Arusha