Friday, 11 July 2014

Executive Coordinator Careers at ActionAid in Tanzania

Job Title:  Executive Coordinator

Employer: ActionAid

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 31st July 2014

Duties & Responsibilities:

Coordination of CD’s schedules and meetings, and response to inquiries from external and internal stakeholders and arrange travel itineraries,
Manage the fast turnaround of information through the CD’s office, facilitate responding to CD emails, phones calls and incoming as well as outgoing communications.
Be a contact for all International Board members, Assembly members, Directors and staff for the CD
Ensure diary on internal meeting are informed and CD linked documents are filed
Coordinate, facilitate and attend all AATZ Board meetings, including ensuring arrangement on logistics, agenda setting and production of final Board minutes.
Liaison with International Board and Chair to keep them informed of key events and information updates between meetings and procedures where necessary.
Coordinate and follow up of specific organizational priorities agreed by the Senior Leadership Team
Assist the CD with special projects that support the advancement of the organization’s strategic priorities.
Coordinate internal communication in relation to the CD office, Senior Management Team  (SMT) and AATZ Board activities/ updates
Provide effective communication between staff and SMT

Develop and manage the CD and Board Budget and its effective utilization as well as reporting

Competency Requirements:

The candidate will have a graduate degree in Public Administration or any other related field; exceptionally organized, detailed and flexible; excellent verbal and written communication skills in English, ability to inform  and engage through written communication; strong initiative and ability to multitask, anticipate and priorities with minimum supervision; ability to handle confidential and sensitive information; professionalism and ability to work under pressure; high capacity for work output in order to meet deadlines; strong networking/relationship building skills, ability to anticipate, coordinate and facilitate activities with colleagues; excellent problem- solving skills and resourcefulness; excellent computer skills.

Qualification and Experience:

B.A/B.Sc Degree in Secretarial Studies and Administration, Office Management and any other related degree from a recognized Institution
Knowledge on corporate governance and Tanzania Labour laws are added advantages

At least 3 years of relevant experience working in a law firm or a non- governmental organization
Good communication and report writing skills
Willingness to work and meet deadlines with resilience and reliability
Demonstrated ability in organizing and managing priorities
Capacity in strategic thinking and planning
Ability to respond and give feedback on issues
Ability to set up, support and maintain cordial working relations with the staff
Good interpersonal relations and ability to convince others in the way of doing things
Understanding of programming issues and policy work at state, national and international levels.

Strength in core values of integrity, accountability, probity and loyalty to organization’s vision, mission and values
Maintaining confidentiality
Skills and Abilities:
Analytical and organizational skills
Work under pressure.
Excellent command of English, Swahili
Interpersonal skills with the ability to communicate at all levels.
Self-motivated, enthusiastic, energetic
Attention to detail and thoroughness
Ability to remain calm
Confident, assertive, forward thinking
Excellent command of English, Swahili

How to Apply:

Submit your updated curriculum vitae, a motivation letter and state your gross salary expectation per month and send directly to HROD and SS Manager, through E-mail:

Closing date: 21st July 2014 at 14.00hrs. Please clearly indicate “Application for Action Aid Tanzania EXECUTIVE COORDINATOR” in your email subject. We respect all candidates but we can only respond to shortlisted candidates. Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.