Tuesday, 17 June 2014

Training and Travel Assistant Jobs in Tanzania at US Embassy

Job Title: Training and Travel Assistant

Employer: US Embassy

Duty Station: Dar Es Salaam, Tanzania  

Application Deadline: 23rd June 2014

Job Description:

Basic Function of Position:

The position is located in the Executive Office of USAID/Tanzania. The incumbent serves as Training and Travel Assistant for USAID Mission in Tanzania.

As the Training Coordinator, he/she is responsible for the full range of in-service training activities for both USAID employees and for regional participants from other missions. The incumbent also serves as a key resource to all Mission staff on training related matters. This includes informing and advising employees and supervisors on available training opportunities in and out of country, coordinating all logistical arrangements for mission wide and regional group training events, processing individual training requests in accordance with training policy, providing support for the Mission Training Committee, tracking and filing all program records and documents, and administrating the training database. He/She participates in the evaluation and selection of training providers, instructors, and training courses. The Training Coordinator also provides guidance to all Mission offices, on all matters related to training. The incumbent also provides a range of other HR services for US and FSN Mission staff, including, but not limited to, coordinating the USAID Intern and Summer Hire Programs and backing up the HR Specialist and HR Assistant as needed.

As the Travel Coordinator, the incumbent works under EXO/HR and coordinates all travel-related activities for the USAID Mission in Tanzania. The Travel Coordinator will ensure that there are adequate travel authorization support and document preparation services for all staff in the Mission. The Travel Coordinator will ensure that all TAs are prepared consistently and according to approved policy. The Travel Coordinator is responsible for planning, developing, and implementing a full range of travel services. Under the guidance and direction of the Human Resources Specialist, the Travel Assistant is solely responsible for documenting and organizing local, regional and international travel, air and ground movements, airport ‘pickups, follow-Up on visas with the Visa Specialist in C&R, and follow-uP on hotel bookings. The Travel Assistant liaises with the Embassy Travel Agent and USAID/Washington peers, as well as service providers to resolve problems and arrange matters related to travel. The incumbent will be responsible for edifying USAID staff, especially FSNs, on appropriate travel policy. This training will cover all areas of the travel operation, including understanding the myriad of travel regulations and policies, and the E2 travel system.

A copy of the complete position description listing all duties, responsibilities and qualifications required is available at: http://tanzania.usembassy.gov/job_opportunities.html

Note: Hard copies of the Universal Application for Employment IUAE) OS-174 form is available at gate 3 at the American Embassy or at the above link_

To Apply:

Interested candidates for this position must submit the following for consideration of the application: 1) Universal Application for Employment IUAE) DS- 174form is available at above link; or 2) A combination of both ;i.e Sections 1 -24 of the UAE along with a listing of the applicant's work experience attached as a separate sheet; or 3) A current resume or curriculum vitae that provides the same information found on the UAE 4) Any other documentation (e.g., essays, certificates, awards) that addresses the qualification equivalents 61 the position as listed above. Failure to do so will result in an incomplete application.

How to Apply:

Submit application to,
American Embassy Human Resources Office
P.O. Box 9123
Dar es Salaam

The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Only shortlisted candidates will be contacted