Thursday, 3 April 2014

Office Management Secretary II at Ardhi University in Tanzania

Job Title: Office Management Secretary II

Employer: Ardhi University

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 11th April 2014

Job Description:

Duties:

Handles confidential matters.
Co-ordinates office needs and requirements.
Receives and distributes letters to respective officials.
Receives and directs visitors.
Keeps minutes/records of meetings.
Arranges and attends meetings where necessary and writes minutes.
Receives telephone calls and takes messages.
Handles travel. arrangement on duty for senior officers and other members of the unit/department.
Ensures expedient and accurate execution of duties.
Ensures that copies of letters are properly filed.
Types confidential letters minutes, circulars, certificates, charts and stencils.
Co-ordinates and supervises junior staff.
Ensures cleanliness of the office(s)
Takes proper care of work facilities and equipment.
Ensures that the respective office is punctually open.
Performs any other related duties as may be assigned by one's reporting officer.

Qualification & Experience:

Holder of Form IVNI Certificate with passes in English and Kiswahili plus
Diploma in Secretarial Studies from a recognised institution and Shorthand/Hatimkato 100/120 w.p.m., typing 50 w.p.m, tabulation and manuscript stage III with working experience of at least six/five years in a similar position.



How to Apply:

1. All academic awards should be from recognized Universities and Institutions.

All applicants must submit signed application letters accompanied with the following:

i) Copies of relevant academic and professional certificates;
ii) Three names and complete addresses of referees;
iii) Current CV

Should reach the University by using the address below;

The Deputy vice Chancellor,
(Planning, Finance and Administration) Ardhi University,
P.O. Box 35176,
Dar es Salaam.

Only short-listed applicants will be contacted.

Further information about the University can be obtained through www.aru.ac.tz.