Monday, 17 March 2014

Office Management Assistant Secretary Jobs at TANESCO Ltd in Tanzania

Job Title: Office Management Assistant Secretary

Employer: TANESCO Ltd

Duty Station: Dar Es Salaam, Tanzania

Application Deadline: 3rd April 2014

Job Description:

Duties and Responsibilities:

Specifically you will be responsible for ensuring that you:
Type and prepare/draft various documents accurately on time and in accordance with the specific needs for which the document is required
Effective maintenance of electronic and manual filing systems and updated index to ensure proper maintenance of records and easy retrieval of documents Organize meetings and events according to the needs of the Manager.
Receives and dispatch all department correspondence
Make travel arrangements for the Manager and other staff in the department.
Performs administrative and clerical functions as assigned by the Manager
Maintain a diary of appointment, advice and remind the Manager of the same to ensure smooth running of the office Respond to all enquiries to ensure informative replies to stakeholders.
Prepare purchase requisition to ensure adequate availability of office supplies at all times.
Prepare materials for conferences.
Manage office equipment and machines, namely :( Typewriter, Computer, Photocopier machines and Fax messages) to ensure performance is maintained. Supervise dispatching and receiving of reports, parcels and letters to ensure good management of the office.
Attending visitors to ensure that they are friendly received and attended to.
Performs administrative and clerical functions as assigned by the Manager

All Candidates must:

Demonstrate impeccable performance track record;
Demonstrate highest degree of integrity;
Possess good communication and interpersonal skills;
Be self-driven and capable of working with minimal supervision;
Be capable of delivering excellent results while working under pressure with tight deadlines;
Possess knowledge and competency in Information and Communication Technology (ICT) application.

Academic Qualifications/Requirements:

Holder of Form four form six certificate
Diploma in Secretarial or full secretarial certificate.
Typing speed 5O WPM (Stage III).
Office Practice stage II
Secretarial duties stage II
English stage II

Q Shorthand /Hatimkato 80/100 Fluent in both English and Kiswahiii
Management Development for Executive Assistants (MDEA) Levell or 2 from a recognized institution will be an added advantage
Experience and Skills you must possess 3 - 5 years experience Communication skills Customer care skills
Conversant with Computer Applications


An attractive compensation package based on performance and consummate with the responsibility will apply to the successful candidates. All positions terms of employment are performance based fixed contract.

How to Apply:

If you are interested in the position, apply by sending a brief application letter, clearly stating why you should be considered for the position and how you will add value. With the letter, concise curriculum vitae should be enclosed showing briefly your achievement /accomplishments for you to deserve to be considered for the position. Electronic applications are accepted.

Senior Manager Human Resources,
P.O Box 9024
Dar Es Salaam

Applications should reach the undersigned not later than 14 days after initial appearance of this advert.