Friday, 11 October 2013

IT Manager at Enrich Africa in Tanzania

Job Title: IT Manager

Employer: Enrich Africa

Duty Station:  Mbeya

Application Deadline: 20th Oct 2013


Job Description:

Goals:

Proposals for business investment
Project delivery of localisations
3yr IS plan for the BU sanctioned by the Exec
Prioritised Business Change portfolio
Delivery of support to BUs to agreed SLAs
Compliance to Quality Management System
Post-Implementation reviews of change measured against
Successful audit
Key Working Relationships

Technical Competencies:

Graduate in Information Technology or relevant discipline with at least two years experience managing information systems
Technical and Management professional certificates
Project Management skills and expertises
Knowledge of business process Finance , P2P and Q2C processes
Strong Knowledge of ERP principles
Knowledge of systems,business
Knowledge of business contingency planning and disaster recovery planning
Good Knowledge of PCs , networks LAN/WAN , security and communication technologies.

Management Skills:

Undoubted professional
Ability to engage with clients
Excellent customer/services management skills.
Expert at analysing complex situations and proposing a variety of alternative courses
of action
Skilled in the structured use of analytical to
Investment Proposals , Planning and Estimation
Ability to facilitate and lead teams
Good Coaching skills
Good at making recommendations involving many competing factors and balancing
opportunity and risk
Ability to lead workshops
Good at articulating and presenting choice
Ability to work unsupervised
Ability to prioritise
Capable project manager
Excellent interpersonal skills


How to Apply:

Applicants are required to send their CVs to: hrd@enrichafrica.org



Executive Director at Baylor College of Medicine Children's Foundation-Tanzania

Job Title: Executive Director

Employer: Baylor College of Medicine Children's Foundation-Tanzania

Duty Station: Dar Es Salaam, Mbeya, Mwanza

Application Deadline: 24th Oct 2013

Job Description:

Summary:
The Executive Director (ED) has the responsibility and authority of organizational
Management, development, and supervision of all Foundation operations, programs, and activities, including the integration and coordination of clinical and medical servi es of the Baylor College of Medicine - Bristol-Myers Squibb Children'S Clinical Centre of Excellence in Mwanza, Tanzania at Bugando Medical Centre and the Baylor-College of Medicine - Abbott Fund Children's Clinical Center of Excellence in Mbeya, Tanzania at Mbeya Referral Hospital.

Skills:
Ability to work as a highly cooperative member of. a team of the Foundation department directors in the integration and coordination of clinical and medical services at both the Baylor College of Medicine Centers of Excellence (COEs) in Mbeya and Mwanza
Ability to manage multiple programs with flexibility, to forecast trends in service delivery needs, and to adapt to rapid growth and change
Ability to supervise employees with mature judgment, tact, and diplomacy, ensuring that Foundation policies-and procedures are consistently complied with at all times
Ability to address consumer issues and bring complaints to fair resolution in a timely manner          
Ability to establish and maintain written policies and procedures regarding program  operations and services
Ability to demonstrate leadership and interpersonal skills, teamwork orientation, and ability to motivate wide range of people. Sensitivity to issues of cultural diversity
Ability to work flexible 'schedules, including occasional evenings, and weekends, as is ill needed.      
Ability and flexibility to travel as needed, including international travel & overnight stays
Ability to anticipate needed changes in program operations and leads the planning process for implementation of needed changes'
Ability to create, monitor, and forecast program and organizational operating budgets ill
Ability to manage a comprehensive monitoring and evaluation framework, including in qualitative and quantitative indicators    
Excellent verbal interpersonal and written communication skills     ' .
Ability to utilize word processing and spreadsheet computer applications
Ability to establish and maintain strong, collaborative partnerships with the Government of Tanzania, in particular the Ministry of Health and Social Welfare, National
Provides fiscal and budgetary oversight of the Foundation
Prepares, in consultation with department directors and/or project coordinators, an annual balanced budget that meets the needs of the Foundation to fulfill its mission within budgetary constraints
Manages the budget and expenditure variances to ensure proper financial management and stability
Collaborates with the Board in securing funds for new and continuing programs
Shares the information about budget constraints with staff and the Board of Directors
Determines allocation of merit increases for Foundation staff
Reviews and approves monthly Foundation financial statements, ." c1uding balance sheet, income/expense statement, bank reconciliations and monthly budget to actual expenditure reports
Ensure all required monthly financial statements are submitted to the Baylor College of Medicine International Pediatric AIDS Initiative in a timely basis
Ensure that the Foundation fully complies with the Baylor College of Medicine financial and accounting policies and procedures, as set forth in the BIPAI Finance Handbook
Ensures external audits and annual reports are completed in a timely basis
Fosters positive internal and external relations
Facilitates communication with staff, patients, other institutions, organizations, and members of the Board
Is aware of the political milieu at the regional, national, and local levels
Facilitates, with legal counsel, protocols and activities of the Foundation, including but not limited to the COE-Tanzania
Represents the Foundation at meetings related to the mission of the Foundation and affiliated Baylor College of Medicine International Pediatric AIDS Initiative functions
Is articulate about the vision and mission of the Foundation and Baylor College of Medicine International Pediatric AIDS Initiative to patients, community, institutions, and collaborating partners
Maintains and ensures respectful and supportive Foundation interactions with the community and people impacted by HIV/AIDS
Maintains and ensures respect, appreciation and support of volunteers
Stimulates community support for the Foundation through contacts in the community and actively engages local and national institutions and non-government organizations (NGO) related to the mission of the Foundation.
Fosters a positive atmosphere whereby staff is involved in the decision-making process within the Foundation.
Uses negotiation skills when conflicts occur among staff members, patients, volunteers, and/or individuals in the community
Provides information to staff on discussions, decisions, and policies from meetings of the Board
Facilitates multidisciplinary team meetings specific to operations and program planning
Ensures appropriate staff development and team building initiatives are incorporated in the Foundation's organizational culture
Promotes program development
Encourages program development in accordance with the mission statement of the Foundation
Assures ongoing process and outcome evaluation of programs, qualitatively and quantitatively
Oversees ongoing monitoring and evaluation protocols to ensure the highest standard of patient treatment and care at the COEs-Tanzania
Provides direction in promoting community needs assessment activities in, order to support program designs
Serves as a role model in leadership
Fosters the ongoing growth and development of staff members
Sets the tone for positive staff, client, and community relations
Promotes functional open communication among staff, patients, collaborating partners, and the community
Promotes and adheres to the ethics and professional standards of Baylor College of Medicine International Pediatric AIDS Initiative
Academic supervisory duties for Baylor College of Medicine, including supervising Global Health Track Pediatric Residents from Texas Children's Hospital, and other learners rotating at the COE
All other duties as assigned by the Board of Directors

Minimum Qualifications
The successful candidate will be a Tanzanian citizen; possess a medical degree; have a minimum of ten years experience in senior health care roles, including senior management experience; and have at least five years working experience in HIVIAIDS-related programmatic areas.
Public health related qualifications and experience with the U.S. government's PEPFAR programme are an added advantage.

How to Apply:

If you are qualified and wish to join Baylor - Tanzania, Apply in confidence by submitting an application letter, a detailed CV, relevant copies of your certificates, and the names and contact information for three referees.
Addressed to:
Senior Administrator,
Baylor College of Medicine Children’s Foundation - Tanzania
P.O. Box 5208 Mwanza, Tanzania
An electronic copy of ONLY the application letter and CV should also be sent via email address: hr@baylortanzania.or.tz  and tolle@bcm.edu

NB: Only short-listed applicants will be acknowledged. The interview will be the week of November 18th, 2013.


Careers at Tanzania Tobacco Processors Ltd - Fabrication Superintendent

Job Title: Fabrication Superintendent

Employer: Tanzania Tobacco Processors Ltd

Duty Station: Morogoro

Application Deadline: 16th Oct 2013

Job Description:
Tanzania Tobacco Processors Ltd based in Morogoro invites applications to fill the seven positions in the Mechanical Engineering Department.

Duties:

Produces the weekly action plan to address problems that re-occur in the processing plants
Contributes to the annual off season maintenance plan by pointing out areas that proved to be troublesome in the earlier season for further permanent modification
Assign subordinates to deal with breakdown maintenance work
Ensures through supervisors that shift mechanics have attended the breakdown properly before handing over to production
Supervise maintenance of equipment
Conducts annual appraisal for subordinates
Ensures discipline is maintained in your area of direct responsibility        

Qualifications and Experience:

Degree/Advanced Diploma in Mechanical Engineering
1-3 years' experience

How to Apply:

All Candidates
Must be Energetic and resilient and ready to work long hours
Can work with minimum supervision
Confident candidates who meet the above criteria should apply in writing to the undersigned enclosing fully typed' curriculum vitae and photocopies of certificates and testimonies. All applications should reach the undersigned 5 working days from the date of this advertisement.
Senior Human Resources Officer,
Tanzania Tobacco Processors Ltd,
P.O. Box 2299,
Morogoro Tanzania.

Inspection Capitoa Careers at Tanzania Tobacco Processors Ltd

Job Title: Inspection Capitoa

Employer: Tanzania Tobacco Processors Ltd

Duty Station: Morogoro

Application Deadline: 16th Oct 2013

Job Description:

Tanzania Tobacco Processors Ltd based in Morogoro invites applications to fill the seven positions in the Mechanical Engineering Department.

Duties:

Attends daily and weekly checklists
Records machines problems found
Plans the weekly maintenance tasks and reports all materials required
Supervise the weekly preventive maintenance to the machines allocated to him/her
Reports plant problems to shift supervisor
Directs the mechanics at the allocated plant line
Modifies different plant part in the allocated plant line to improve plant processing performance
Performs all tasks as per company SHE standard and ISO procedures.

Qualifications and Experience:

FTC/Diploma in Mechanical Engineering
At least 1-3 years' experience in mechanical maintenance


How to Apply:

All Candidates
Must be Energetic and resilient and ready to work long hours
Can work with minimum supervision
Confident candidates who meet the above criteria should apply in writing to the undersigned enclosing fully typed' curriculum vitae and photocopies of certificates and testimonies. All applications should reach the undersigned 5 working days from the date of this advertisement.
Senior Human Resources Officer,
Tanzania Tobacco Processors Ltd,
P.O. Box 2299,
Morogoro Tanzania.

Mechanical Superintendent at Tanzania Tobacco Processors Ltd

Job Title: Mechanical Superintendent

Employer: Tanzania Tobacco Processors Ltd

Duty Station: Morogoro

Application Deadline: 16th Oct 2013

Job Description:
Tanzania Tobacco Processors Ltd based in Morogoro invites applications to fill the seven positions in the Mechanical Engineering Department.

Duties:

Ensures that the planned preventive maintenance is fulfilled and review the status or work orders
Produces the weekly action plan to address problems that re-occur in the processing plants
Ensures all relevant spare parts are available in stock for different jobs raised through work orders
Responsible for maintenance of work shop tools and machinery for the best use of workshop
Trains subordinates on fabrication technique and utilization and optimization of materials
Supervise maintenance of equipment

Qualifications and Experience:

Degree/Advanced Diploma in Mechanical Engineering
At least 1-3 years' experience


How to Apply:

All Candidates
Must be Energetic and resilient and ready to work long hours
Can work with minimum supervision
Confident candidates who meet the above criteria should apply in writing to the undersigned enclosing fully typed' curriculum vitae and photocopies of certificates and testimonies. All applications should reach the undersigned 5 working days from the date of this advertisement.
Senior Human Resources Officer,
Tanzania Tobacco Processors Ltd,
P.O. Box 2299,
Morogoro Tanzania.



Shift Supervisor Careers at Tanzania Tobacco Processors Ltd

Job Title: Shift Supervisor

Employer: Tanzania Tobacco Processors Ltd

Duty Station: Morogoro

Application Deadline: 16th Oct 2013

Job Description:

Tanzania Tobacco Processors Ltd based in Morogoro invites applications to fill the seven positions in the Mechanical Engineering Department.

Duties:

Checks shift handover book upon arrival and discusses with previous supervisor and then prepares new shift maintenance acting as described in the handover book.
Checks if all shift mechanics are present and allocated as per facility requirement
Writes regular report in the hand over book and monitors down time to make sure all failure are correctly reported.
Informs relevant personnel upon completion rectifying the plant problem
Supervises annual maintenance and weekly maintenance
Confirms that store issues from subordinates are required and signs the requisition
Allocates weekend jobs to mechanics as II directed by production maintenance Engineer

Qualifications and Experience:

FTC in Mechanical Engineering
At least 1-3 years' experience

How to Apply:

All Candidates
Must be Energetic and resilient and ready to work long hours
Can work with minimum supervision
Confident candidates who meet the above criteria should apply in writing to the undersigned enclosing fully typed' curriculum vitae and photocopies of certificates and testimonies. All applications should reach the undersigned 5 working days from the date of this advertisement.
Senior Human Resources Officer,
Tanzania Tobacco Processors Ltd,
P.O. Box 2299,
Morogoro Tanzania.

Plant Inspection Supervisor at Tanzania Tobacco Processors Ltd

Job Title: Plant Inspection Supervisor

Employer: Tanzania Tobacco Processors Ltd

Duty Station: Morogoro

Application Deadline: 16th Oct 2013

Job Description:

Tanzania Tobacco Processors Ltd based in Morogoro invites applications to fill the seven positions in the Mechanical Engineering Department.

Duties:

Checks shift handover book upon arrival and discusses with previous supervisor and then prepares new shift maintenance acting as described in the handover book.
Checks if all shift mechanics are present and allocated as per facility requirement
Writes regular report in the hand over book and monitors down time to make sure all failure are correctly reported.
Informs relevant personnel upon completion rectifying the plant problem
Supervises annual maintenance and weekly maintenance
Confirms that store issues from subordinates are required and signs the requisition
Allocates weekend jobs to mechanics as directed by production maintenance Engineer

Qualifications and Experience:

FTC in Mechanical Engineering
At least 1-3 years' experience


How to Apply:

All Candidates
Must be Energetic and resilient and ready to work long hours
Can work with minimum supervision
Confident candidates who meet the above criteria should apply in writing to the undersigned enclosing fully typed' curriculum vitae and photocopies of certificates and testimonies. All applications should reach the undersigned 5 working days from the date of this advertisement.
Senior Human Resources Officer,
Tanzania Tobacco Processors Ltd,
P.O. Box 2299,
Morogoro Tanzania.



Community Engagement Officer Jobs at Aga Khan University in Tanzania

Job Title: Community Engagement Officer,

Employer: Aga Khan University

Duty Station: Arusha

Application Deadline: 18th Oct 2013


Job Description:

Responsibilities:

Local Community Engagement
Meet with village leadership (and where appropriate residents) in surrounding communities to understand their needs and manage community expectations and perceptions of the Aga Khan Development Network Provide timely dissemination of information regarding the AKDN project and the Institutions needs in Arusha so as to establish a two-way dialogue with the community Recommend and manage on-site initiatives for involving local communities, such as the planned community sports programme
Help communicate the depth and breadth of AKDN involvement in Arusha to all project stakeholders
Assist in identifying and securing sources of project funding

Government/External Relations
Support the Community, Engagement Director in identifying and building relationships with local, national, and regional government entities
Identify and build relationships with civil society entities and stakeholders to AKDN initiatives in Arusha
Support Public Relations staff in promoting the role of AKU in the Region

Intra-AKDN Relations
To ensure that key internal stakeholders are aware of   Only shortlisted candidates will be contacted community relations initiatives and community concerns, particularly those which impact on their area of responsibility, and conversely those managers' concerns about any detrimental impact of neighbouring communities' actions (or inactions) are appropriately conveyed, addressed and resolved.

Qualifications:
Master degree in government, public policy, education or management (for not-for-profit organisation) preferred Bachelor's degree in social or political sciences or liberal arts.
A minimum of 5 years professional experience in the successful implementation of community engagement efforts within the developing world (strong preference for East African experience)
Prior experience working with the Aga Khan Development Network an asset
Excellent interpersonal skills - ability to build, develop, and maintain positive working relationships with others, both internally and externally
Fluency in both English and Kiswahili is required. Duties require professional verbal and written communication skills'
Team player - can work cooperatively and effectively with others
Ease and comfort in navigating a range of relationships: from village elders and unskilled laborers to government officials at the local, regional, national and East African Community levels
Analytical and problem solving skills Experience in Negotiation
Good oral and written communications skills Attention to detail and high level of accuracy
Ability to work in multicultural environment open-mindedness and respect for the views of others
A superior listener, capacity to be empathetic

How to Apply:

Please send your application comprising a cover letter addressing the selection criteria, a current CV, and contact details for two professional referees to:
Human Resources Office,
AKU-TIHE,
PO Box 125
Dar es Salaam,



Maintenance Capitoa Jobs at Tanzania Tobacco Processors Ltd

Job Title: Maintenance Capitoa

Employer: Tanzania Tobacco Processors Ltd

Duty Station: Morogoro

Application Deadline: 16th Oct 2013


Job Description:

Tanzania Tobacco Processors Ltd based in Morogoro invites applications to fill the seven positions in the Mechanical Engineering Department.
Duties:

Attends plant preventive maintenance
Carries out daily and weekly checklists and prepare a list of faults
Fabricates different plant parts
Attends plants mechanical breakdowns and reports all problems to Shift Supervisor Prepares and hand over reports after completion to Shift Supervisor
Attends annual preventive maintenance and fabrication of different plant parts \.. Supervises the maintenance team at the allocated line.
Performs all tasks as per company -SHE standard and ISO procedures.
Qualifications and Experience
Trade Test 1 (At least 3-5 years' experience)
FTC/Diploma (At least 1-2 years' experience) in Mechanical Engineering


How to Apply:

All Candidates
Must be Energetic and resilient and ready to work long hours
Can work with minimum supervision
Confident candidates who meet the above criteria should apply in writing to the undersigned enclosing fully typed' curriculum vitae and photocopies of certificates and testimonies. All applications should reach the undersigned 5 working days from the date of this advertisement.
Senior Human Resources Officer,
Tanzania Tobacco Processors Ltd,
P.O. Box 2299,
Morogoro Tanzania.



Fabrication Supervisor at Tanzania Tobacco Processors Ltd

Job Title: Fabrication Supervisor

Employer: Tanzania Tobacco Processors Ltd

Duty Station: Morogoro

Application Deadline: 16th Oct 2013


Job Description:

Tanzania Tobacco Processors Ltd based in Morogoro invites applications to fill the seven positions in the Mechanical Engineering Department.

Duties:
To check that all fabricators are present and report to the time keeper in any case of absenteeism
Assigns jobs to fabricators
To monitor materials consumption in fabrication and plumbing section
Maintains fabrication workshop work orders.
Maintains work completion forms for fabrication section as per ISO.
Checks the work order requests and discusses with the workshop superintendent
Organizes all materials required for a given task
Supervise the weekly maintenance plants in assigned areas.
Qualifications and Experience
FTC in Mechanical Engineering
At least one year's experience in fabrication


How to Apply:

All Candidates
Must be Energetic and resilient and ready to work long hours
Can work with minimum supervision
Confident candidates who meet the above criteria should apply in writing to the undersigned enclosing fully typed' curriculum vitae and photocopies of certificates and testimonies. All applications should reach the undersigned 5 working days from the date of this advertisement.
Senior Human Resources Officer,
Tanzania Tobacco Processors Ltd,
P.O. Box 2299,
Morogoro Tanzania.


A Member of EWURA at Energy and Water Utilities Regulatory Authority (EWURA)

Job Title: A Member of EWURA CCC

Employer: Energy and Water Utilities Regulatory Authority (EWURA)

Duty Station: Dar Es Salaam

Application Deadline: 8th Nov 2013

Job  Description:

Background Information
The Energy and Water Utilities Regulatory Authority - Consumer Consultative Council (EWURA CCC) is a Council established under Section 30 of the EWURA Act, Cap. 414.
In carrying out its functions under the Act, EWURA CCC shall:

Role:

Represent the interests of consumers by making submissions to, providing views and information to and consulting with the Authority, Minister, and sector Ministers;
Receive and disseminate information and views on matters of interest to consumers of regulated goods and services;
Establish regional and sector consumer committees and consult with them;
Consult with industry, the government and other consumer groups on matters of interest to consumers of regulated goods and services; and
Establish local and sector consumer committees and consult with them.
EWURA CCC is constituted by not less than six members nor more than ten members appointed from amongst a list of the business community or by organization(s) legally recognized as being representative of private sector interests.
The Chairman of the Nomination Committee who is also the Permanent Secretary, Ministry of Water hereby invites applications from suitably qualified Tanzanians to apply for the vacant post of EWURA CCC member.

Minimum Qualifications:

Consumers and that of the regulated services;
Low income, rural and disadvantaged persons;
Industrial and business users and
Government and community organizations.
Be a graduate of a recognized University or equivalent;
Have at least (10) years experience in one or more of the fields of engineering, management, law, economics, mass communication, sociology or finance;
Have knowledge of the energy, water or utility regulation industry;
Is not a leader in a political party;
Have satisfied the Nomination Committee that he/she is unlikely to have a conflict of interest;
Is willing and available to serve as member of the EWURA CCC; and
Is in the opinion of the Nomination Committee, otherwise suitable to perform the functions and duties of a member competently and honestly.


How to Apply:

Qualified and interested candidates are requested to submit their applications with detailed CV stating your current position, e-mail address, telephone contacts, three names of referees and copies of relevant certificates and two current passport size photographs.
Applications should be clearly marked "Director General of EWURA" on top of the envelop and be addressed to The Chairman of the Nomination Committee (EWURA), who is-the Permanent Secretary, Ministry of Water using the address:
The Chairman
EWURA Nomination Committee Ministry of Water
Ubungo Maji, along Morogoro Road, Opposite Tanesco HQ
P.O Box 9153,
Dar es salaam



Director General at Energy and Water Utilities Regulatory Authority (EWURA)

Job Title: Director General

Employer: Energy and Water Utilities Regulatory Authority (EWURA)

Duty Station: Dar Es Salaam

Application Deadline: 8th Nov 2013


Job Description:

The Energy and Water Utilities Regulatory Authority (EWURA) is a regulatory authority established under section 4 of the EWURA Act, Cap. 414. The Chairman of EWURA Nomination Committee is hereby advertising the post of the Director General of EWURA.

Qualifications:
A person shall not be qualified for appointment as a Director General unless he/she: is a graduate of a recognised university;
Possesses at least ten years experience in one or more of the fields of management, law, economics, finance or engineering;
Has knowledge and experience of the regulated sector utilities;
Has satisfied the Board that he is unlikely to have a conflict of interest under section 12; is willing to serve as Director General;
Is, in the opinion of the Board, otherwise well suitable to perform the functions and duties of a Director General competently and honestly.

Responsibilities:

Reporting to the Board of Directors, the Director General Will be responsible for the day to day operations of the Authority subject to the directions of the Board. Specifically he/she will be responsible for the following:
To oversee effective and efficient implementation of provisions of EWURA Act, legislations relevant to Regulated Sectors and other such laws, rules and regulations;
To provide direction and leadership towards achievement of the Authority's Vision, Mission, business strategy, annual goals and objectives;  
To advise and inform the Board on Regulated Sector; support activities and other matters;
To oversee designing, promotion and delivery of quality products and services by the Authority;
To prudently manage the Authority's resources within approved budget guidelines, policies, laws and regulations;
To ensure that the Authority consistently presents strong and positive image to stakeholders and the general public;
To maintain cost-effective operational environment for motivating employees for optimal performance, and To undertake any other duties as assiqned by the Board of Directors.


How to Apply:

Qualified and interested candidates are requested to submit their applications with detailed CV stating your current position, e-mail address, telephone contacts, three names of referees and copies of relevant certificates and two current passport size photographs.
Applications should be clearly marked "Director General of EWURA" on top of the envelop and be addressed to The Chairman of the Nomination Committee (EWURA), who is-the Permanent Secretary, Ministry of Water using the address:
The Chairman
EWURA Nomination Committee Ministry of Water
Ubungo Maji, along Morogoro Road, Opposite Tanesco HQ
P.O Box 9153,
Dar es salaam

Personal Assistant at RK Impact Consulting Limited in Tanzania

Job Title: Personal Assistant

Employer: RK Impact Consulting Limited

Duty Station: Dar Es Salaam  

Application Deadline: 26th Oct 2013


SUMMARY:
The Personal Assistant will provide full range of administrative support services to Chief Executive Officer|MD and assist
senior management (as directed) on day-to-day matters and in coordinating activities, travels and deliverables, as
required. In conjunction with the Front Office Receptionist, the PA will ensure smooth operation of the office facilities
and maintenance of workplace equipment, amenities, stationary and supplies. The PA will use his/her superior
organizational and administrative skills to facilitate maximum productivity, organization and effective workflows of CEO’s
office.

Responsibilities:

Calendaring management, information/communication processing (incoming calls, mail, faxes, emails, etc.) and document production;
Support, organize and assist CEO|MD and senior management (as directed), including alerting on outstanding issues and follow-ups (ongoing/daily);
Attend meetings, take minutes/action items, assist in special projects, contribute in discussions/areas needing overall improvement to the efficiency of the administrative processes and customer service;
Assist in preparation of documents, reports and presentation material;
Organize and manage external and internal meetings (invitations, RSVPs, preparation of presentation kits, distribution, room/equipment set-up, catering, servicing, thank you letters, etc.).
Organize and manage all aspects of out of town business travel, including flight, hotel, car and related reservations. Confirm meetings, update calendars and prepare complete program and travel kits for the traveler in preparation for the trip.
Complete and process expense reports, conference/course registration, etc. and follow up with relevant internal departments to expedite processing and issuance of reimbursement.
Provide back-up relief to other administrators during vacations, illness and other absences, and during peak periods on time sensitive projects.
Build and establish excellent rapport and working relationships with external offices, clients, vendors and suppliers.
Comply with company’s relevant Health & Safety, Employee/HR, Operations and any other relevant policies and procedures.
Any other work that is relevant and necessary for the success of the project.

Key Performance Indicators:

Milestone Goals & Objectives achievement
Administration & Coordination Management
Organizational & Time Management


Qualifications ,Skills and Experience
Education

Successful completion of highest Secondary level education
Must possess higher level Administrative Assistant or Executive
Assistant Diploma or Certificate.
Diploma in Business Administration would be an asset.

Professional Experience

3 years of executive-level administrative support experience.
Proven skills in administration, coordination and management of executive or senior management office.

Professional Competencies and Personal Attributes:

Top notch computer skills and strong knowledge of Microsoft Office applications. High comfort level in mastering other software programs. Proficient in undertaking web research and information extractionAbility to effectively and successfully executive and implement assigned administrative functions and projects.
Strong ability to effectively communicate with and establish professional relations with various stakeholder groups, VIPs, clients, vendors and suppliers.
Strong prioritizing, organizational and time management skills.
Goals and results oriented.
Self-motivated, independent and team worker.
Strong organizational skills, time management, self-starter
Excellent verbal and written skills in English and Swahili languages are a must.
Possess superior interpersonal and communication skills both verbal and written – Proficiency in English
Language. Kiswahili is highly desired.
Ability to work under pressure in a fast paced, deadline driven environment.
Demonstrate ability to take instructions, use initiative, and work independently.
A general willingness to be flexible in work habits and assigned tasks. Adaptable and comfortable in less than fully structured environment.
Professional presence; self-confident, friendly, approachable, and a good sense of humor.


How to Apply:

Before applying, candidates are requested to ensure their experience matches the criteria of above job profile.
Reference subject line: “applicant | personal assistant”
Attachments required: CV + Cover Letter + Degree, Diploma, Transcripts
Email: rkanji@rkconsulting.org

Only qualified candidates will be contacted in the event of a profile match.