Monday, 2 December 2013

Knowledge Management and Learning Coordinator Job at Catholic Relief Services

 Job Title: Knowledge Management and Learning Coordinator

Employer: Catholic Relief Services

Duty Station:  Dar es Salaam

Application Deadline: 10th December 2013

The LEAD Project is a follow up project to AIDSRelief which supports quality HIV care and treatment, TB/HIV and PMTCT services in Mara, Manyara and Tanga Regions. The project is implemented by a consortium of four organizations, led by Catholic Relief Services (CRS), and includes Interchurch Medical Assistance - World Health (IMA), University of Maryland  School of Medicine - Institute of Human Virology (UMSOM-IHV) and Futures Group International.

Position Summary

Under the guidance of the Deputy Chief of Party for Program Quality/Knowledge Information Management, the  Knowledge Management and Learning Coordinator will forge and sustain linkages with consortium members and  partner treatment facilities to generate, analyze, and disseminate knowledge and information for quality monitoring,  planning, adjustment and re-prioritization of efforts and resources. S/he will ensure coordinated collection, compilation,  and sharing of all information generated by LEAD’s activities including: field trip, progress, and other implementation  reports, donor compliance reports, Site Capacity Assessments, quarterly data reports and external communications,  publicity and general awareness materials. S/he will travel to the field to monitor the implementation of  recommendations and workplans.

Specific Tasks
  • Develop a well-integrated, connected efficient system to enable systematic data and information collection and utilization, capturing all of the data and information generated by the LEAD program
  • Manage the submission, analysis and follow up of LPTF, trip, training reports and reports from external stakeholders to the health facilities;
  • Ensure the timely submission of LPTF, trip and training reports to the PQ/KIM Unit.
  • Flag missing trip and training reports per field visit schedule, and follow up with appropriate staff
  • Review trip, progress, training reports and external visit reports and identify actions/recommendations for follow up.
  • Systematically disseminate actions/recommendations to consortium members and monitor their  implementation.
  • Ensure that all reports are well maintained and accessible to all LEAD staff on online databases
  • Collaborate with consortium members to monitor the implementation of recommendations through field visits.
  • Participate in analysis of data and development of strategies based on the data.  Ensure that all templates and tools for field visits, fact sheets, site assessment, etc. are organized and accessible
  • to LEAD staff
  • Make frequent visits to the field to monitor the implementation of recommendations from reports and annual workplans and propose recommendations to the management team for quality improvement
  • Support a culture of learning and information sharing among the LEAD team
  • Identify and document case studies, lessons learned and promising and best practices from the implementation  of LEAD and disseminate among LEAD staff and identify ways to disseminate more broadly (both within and out of Tanzania and within and outside of CRS)
  • Travel to the field regularly to identify areas for improvement and promising/best practices
  • Support the coordination of annual program reviews and assist in the follow up of actions developed
  • Maintain an updated LEAD quarterly calendar
  • Participate in preparation of LEAD scope of works, work plans, and continuation applications
  • Assist the Deputy Chief of Party in meeting donor reporting requirements – monthly, quarterly, semi-annual and annual reports.
  • Support the Program Assistant in ensuring logistics for meetings, workshops and trainings are appropriately handled

Qualifications/Education, Experience, Competencies and Other Skills:

  • Master’s degree in Health Management Information Systems (HMIS), project management, community development, communications, or related field. Desirable: Post-graduate degree in information management,  public health or related fields preferred
  • At least 5 years experience working with health programs. Desirable: Experience with HIV/AIDS programs (ART, HBC, OVC) or community-based project.
  • Experience on USG-funded health and/or other development programs preferred
  • Experience with knowledge management and M&E systems highly desirable.
  • Fluent in both written and spoken English
  • Excellent writing skills, experience drafting reports necessary
  • Strong analytical skills
  • Excellent organizational skills and attention to detail
  • Computer literate (particularly in excel, MS word and email)
  • Strong problem solving skills and ability to resolve conflicts
  • Excellent interpersonal, organizational and written / verbal communication skills, including in cross-cultural settings
  • Ability to work effectively under pressure and to organize and prioritize competing activities
  • Desire to work effectively in a team oriented environment
  • Flexible, self-starter, patient, dedicated, and creative.

How to Apply:
Application submission deadline is 10 December 2013, If you are interested and meet these minimum qualifications,  please submit your cover letter and resume to ,