Monday, 7 October 2013

Regional Program Manager at Elizabeth Glaser Pediatric AIDS Foundation [EGPAF]

Job Title: Regional Program Manager

Employer: Elizabeth Glaser Pediatric AIDS Foundation [EGPAF]

Duty Station: Tabora

Application Deadline: 11th Oct 2013

Responsibilities:

Leadership and management
Implement a country strategic plan and ensure that field office staffs are involved in the implementation of the country strategic plan.
Ensure that the foundation provides technical, financial and material inputs and assistance to local implementing health facilities/sub-grantees and ensure that their technical and financial performance is of a high standard.
Assure effective planning and coordination of program and operations activities in respective region (s).
Oversee program operations and reporting, ensuring compliance with Foundation policies, USG rules and regulations, MoHSW policies, and Tanzania law.
Oversee the preparation of annual work plans and budgets.
Supervise technical team and program activities
Supervise the Regional Program Coordinator (RPC) and ensure that the program meets the targets and deliverables outlined in the cooperative agreement and satisfies other program commitments.
Conduct quarterly joint supportive supervision with the RHMTs. Facilitate the implementation of the planned activities and work plans.
Facilitate the implementation of the sub grantees planned activities and work plans. Organize and conduct proposal renewal workshop.
Organize and conduct partners meeting.
Ensure that RPC prepare and submit monthly and quarterly technical reports to TA,TD, ATD and ADFP.

Supervision operations team and operational program activities:
Contracts and grants
Supervise the Finance and Administration Officer (FAO) in his/her responsibility for management of office space, communications, transportation, local procurement, general logistics, finance, human resources, IT, and contract and grants.
Ensure adequate supervision of EGPAF supported sub-grantees.
Assure timely and practical feedback to EGPAF's sub-grantees based on their submitted data and the findings from supervision.
Ensure proper communication with EGPAF partners and sites for smooth and effective implementation and monitoring of EGPAF program.
Manages the process of establishing sub-agreements with partners.
Ensures sub grantees have available funding per their agreements at all times.
Ensures the implementation of sub agreements in line with all applicable policies, procedures and local laws.
Ensures all documentation regarding the sub grantees is well maintained.
Interface with the compliance field team to ensure proper compliance with donor regulations.

Financial management

Ensures that all uses of the Foundation's funds are properly prepared, reviewed, approved, and documented, in line with all appropriate policies, procedures, authority levels and local laws, and ensures that this information is properly entered into the accounting system.
Lead the budget development process and ensure activities are implemented in line with approved budgets.
Ensure monthly financial reports are prepared and submitted to the Dar es Salaam in a timely manner.
Ensures all Finance policies and procedures are properly adhered to.
Ensures compliance is adopted by the field office in accordance to all Donor, Foundation, and In-Country policies and procedures.

Human Resource Management
Oversee the implementation of the performance management and compensation systems at field office level. Oversee the recruitment process, management of leave, staff development and training.
Work with the operations and technical team to ensure appropriate staffing in field offices and participate in the recruitment process of technical and operations staff when appropriate.
Assure proper orientation of new staff at field office.
Ensure that FAO and RPC conduct performance evaluations to their staff in a professional and timely manner and submit the performance evaluations on time.
Promote team building among all staff in field offices

Procurement and Logistics      
Oversees all processes for identifying appropriate goods and se~'urchased in order to support the Foundation’s needs.
Manages relationships with key vendors and landlords, and ensures all procurement activities are properly documented and all appropriate pre- approvals are obtained.      
Oversee management of an inventory system of all Foundation property and equipment, ensures vehicles are properly maintained of the Foundation's sub awardees.


How to Apply:
Submission may be sent to
The Human Resource Manager
EGPAF
P.O.Box 1628
Oysterbay, Haile Selaisie Road Plot 8&10
Dar es Salaam