Wednesday, 30 October 2013

Cashier/Admin Assistant at PCI in Tanzania

Job Title: Cashier/Admin Assistant

Employer: PCI

Duty Station: Musoma

Application Deadline: 1st Nov 2013

Job Description:

Key area of responsibilities:

Financial Management & Support;

Manage petty cash including processing requests, preparing cash vouchers
Coordinate approvals, disburse and monitoring cash advances reconciliations, daily cash counts and records Manage finance register for financial operations at the district level
Monitor the correct use of PCI funds to the corresponding accounts according to PCI's financial administrations system
Provide support in the creation of financial reports for the project as required by the finance department in country office and implement accounting forms, policies and procedures
Support procurement process including the review of budgets and proforma invoices as needed for goods and services Maintain complete and accurate documentation for all financial transactions at the district level
Submit periodic reports and supporting documents to Country Office as required
Financial Control
Implement and maintain system and internal control at district level in compliance with PCI policies and under guidance from Finance & Administration Director
Maintain register for distribution of cheques and other sensitive financial documents

General Administration;

Provide office organization and administration, logistics and procurement support to project team Maintain centralized calendar for staff travel, trainings and key project activities
Assist in logistics for training sessions, meetings, and other project' events
Implement arid oversee a broad range of administrative duties at the district level including reception, vehicles, facilities, human resources and IT ensuring the smooth day to day running of the district office
Ensure the maintenance of all office documentation in a modern, easily retrievable and up to date filing system
Source appropriate office equipment, furniture and other consumables to meet the needs of the office        
Manage vehicle(s) ensuring they are available to meet the program requirements by keeping them safe, roadworthy, maintained, control driver's schedules and logging all trips
Coordinate with the property owner to handle office maintenance requirements
Supervise service level agreements with external vendors for equipment and services such as printers, cleaning services, office consumables, taking into 4 account quality and standards of service, responsiveness, competition, and cost-effectiveness
Ensure the office environment meets regulatory health and safety standards and coordinate training and orientation accordingly Assist the Site Coordinator and other senior staff with day to day or periodic administrative activities.
Perform other related duties as required

Qualification and Experience:

Diploma in Accounting from recognized institution.
2-3 years relevant professional experience including office administration and petty cash management
Experience working in a multi-cultural environment
Highly organized, detailed oriented, sound judgment, strong interpersonal skills

How to Apply:

All qualified candidates should send a cover letter. CV, availability and salary expectations. Include the mentioned position in the subject header.
Or, candidates may hand-deliver or mail applications to:
The Country Director
PCI Tanzania
 Isamilo, Plot 140, Block D
 P.O. Box 2540
 Mwanza, Tanzania

 PCI is an Equal Opportunity Employer.