Friday, 20 September 2013

Supply Assistant Careers at UNICEF in Tanzania

Job Title: Supply Assistant

Employer: UNICEF

Duty Station:  Dar Es Salaam

Application Deadline: 18th Oct 2013

Responsibilities:

Ensure that incoming offshore and locally procured supplies intended for emergency and other country program are properly received, stored and repacked before they are dispatched to final destinations;
Responsible for the daily follow up with the local suppliers on deliveries as per purchase orders terms and conduct pre-delivery inspection. Recommend and evaluates local suppliers' sources overall performance in terms of product quality and timely delivery;
Liaise with UNICEF appointed clearing agents, Medical Stores Department and / Government Clearing Agency; and Follow- up on invoices from UNICEF clearing Agents and transporter (s) for correctness and on-forward to respective sections. Follow-up with sections to ensure that payments are effected on time;
Apply exemption of Customs duties and V AT (Both local and off -shore). Also obtain exemptions of international staff members' personal shipments and vehicles.
Closely follow-up with concerned Departments so that the exemptions are received on time for timely clearance to avoid the demurrage charges;
Review the status of outstanding Receipts of Goods in files, prepare the missing Receipts and get them signed by respective department/ office. Maintain an- up-dated database on the status of the shipments and VAT applications and share with the sections through the Supply Manager;
Provide in-country logistics support for delivery of supplies to other partners as per the request of the program section as well as provide the necessary support to end user monitoring
Visit the distribution center, the Government's Medical Store Department, the UNICEF appointed clearing agents to conduct check up on the supplies inventory records and reconcile shipments arrival against cleared shipments.
Take follow up actions to make sure that supplies are dispatched to the beneficiaries;
Review the status of outstanding Receipts of Goods in files, prepare the missing Receipts and get them signed by respective department! office. Maintain an- up-dated database on the status of the shipments and VAT applications and share with the sections through the Supply Manager;
Responsible for en uring that government receipts notes are signed and returned to UNICEF after deliveries to the Implementing Partners;

Qualification and Experience
University degree in Business Administration, Management and courses related to logistics management. Three years of progressively responsible work experience at the national level in supply/logistics management.
Experience working in the UN or other international development organization, and field work experience will be an asset. Fluency in English and Kiswahili required,
UNICEF Competencies
Core Competencies: Communication, Working with People, Drive for Results.
Functional Competencies: Applying Technical Expertise, Following Instructions and Procedures, Planning and Organizing.


How to Apply:

Please submit your application along with a cover letter, an updated CV and a completed UN Personal History Form, indicating post title/vacancy number to
The Human Resources Manager,
UNICEF Tanzania Country Office,
Dar Es Salaam,

Only short-listed candidates will be contacted.