Employer: Genesis Consult Ltd
Duty Station: Tanzania
Application Deadline: 13th Aug 2013
At least 4 years work experience as a front office executive in a reputable organisation.
- Ensure the reception area is clean and tidy at all times.
- Act as a first contact and receive, assist and direct organisational visitors to the respective officials.
- Screen telephone calls, enquiries and requests and handle them appropriately.
- Receive, sort and distribute mail.
- Respond to incoming email and faxes.
- Inventory management of all office stationery furniture and fittings, office machinery and equipment.
- Provide answers to routine enquiries or refer them to the respective personnel.
- Monitor visitor access and maintain security awareness.
- Facilitate for meetings with scheduled visitors.
- Schedule and organise for both internal and external meetings whenever need be.
- Order, monitor, maintain and distribute stationery and consumables.
- Manage office pantry and monitor usage on a daily basis.
- Manage office automation by informing the respective department as and when repairs and or maintenance are due.
- Offering administrative support to other functions through photocopying and scanning.
- Filing and maintaining the filing system.
- Payment of utility bills for senior management as and when required.
- Drafting effective correspondence as and when required.
- General office procedures.
- Assist in any other administrative duties that may be required from time to time.
- Any other duty assigned by your immediate boss or top management under the ‘Admin’ function.
- Courteous with professional demeanour.
- Well groomed.
- Mature, attentive and has respect for confidentiality.
QUALIFICATIONS AND SKILLS:
- Secretarial Diploma course.
- Minimum ‘O’ level – C or Div III
- Must be less than 35 years of age.
- Good knowledge of MS Office.
- Ability to multi task.
- Have strong communication skills, both written and oral.
- Fluency in English and Swahili both written and spoken.
HOW TO APPLY:
Genesis Consult Ltd shall only accept CV in PDF Format to firstname.lastname@example.org