Wednesday, 28 August 2013

Administrative Secretary at DOUR Tanzania Company Ltd

Job Title: Administrative Secretary –One Post

Employer: DOUR Tanzania Company Ltd

Duty Station: Dar Es Salaam

Application Deadline: 2nd Sept 2013

Duties and Responsibilities:

Perform secretarial duties, data entry, receive and screen office calls and correspondence, respond to routine telephone enquiries, forwards calls to appropriate party.
Read and analyze incoming memo's, submission and reports in order to determine their significant and plan their distribution.
Great visitors and determine whether they should be given access to specific individuals.
Open, sort and distribute documents, records and report.
File and retrieve company documents, records and reports
Performing general duties such as ordering suppliers, maintaining records management system and performing basic book keeping work.
Prepare payment voucher as per instruction from Finance Manager, Stamps all accounts payable checks match with their original invoice, proforma invoice and prepare for mailing in timely manner.
Prepare imbursement foam and submit to Finance Manager for advance payment of including travelling and petty cash before the last day of the month.
Process telephone bills and distributes vouches for payment to finance department
Types check as directed by finance Manager
Responsible for maintaining petty cash drawer and distribution of petty cash to other department when necessary
Prepare invoices, reports, memos, letters and other documents Scanning and sending daily sales report-from marketing team to appropriate person.
Making travel arrangement for senior executive

Qualifications and Experiences:

Graduation from recognized secretarial school supplemented by 1-3 years of responsible secretarial experience or equivalent consideration of education and experience
Ability to read and interpret documents such as bylaws, rules product information brochures, inert literature, ability to quickly alphabetize files,
Requires good knowledge of the English language and excellent speaking
Ability to add, subtract, multiplies and divides all units of measures, ability to compute rate ratio
Reasoning ability to apply common sense understanding to carry out detailed but uninvolved written or oral instruction
Ability to handle number of admin function independently

How to Apply:

All interested candidates are invited to post their cover letters, Curriculum vitae with the name and contact of three references at our Head Office.
Attn: CEO
Dour Tanzania Company Ltd
Plot No 104, Samora Avenue
P.O BOX 77535
Dar es Salaam